Our clients: More than 200 businesses.

Our solutions: Often under tight deadlines, we’re able to assess how much cleanup is needed, provide a not-to-exceed quote, clean up the data, and produce needed reports in a specified time frame. Most clients ask us to review their books weekly, monthly, quarterly or annually to ensure that future cleanup won’t be necessary and that reports can be produced when needed.

Our clients get accurate information when they need it. Better information for them means they can make better decisions, and our complete, accurate reports help cut the cost of producing information and preparing tax returns.

Our clients: More than 100 companies.

Our solutions: Remote Controller^® has helped countless clients set up and use QuickBooks^®. We start by assessing what the client needs and providing a not-to-exceed estimate. We help them set up QuickBooks^® and then train them how to use it. We follow that with ongoing support through a secure Internet connection that gives them flexibility and the ability to have their questions answered without unnecessarily driving up costs. Client gets on the right track, and we keep them there.

Our clients: Companies in any industry that need to outsource back office services.

Our solutions: Remote Controller^® has provided professional bookkeeping, accounting, finance, tax, information technology, and business management services. Clients send us their information, and we’ll process it and report back with actions they need to take. These companies can’t afford to be bogged down in complex systems, so we give them a simple process with direct results.

Our clients: A $3 million permanent placement firm.

Our solutions:The company had tried almost everything to handle its basic bookkeeping functions. When full- and part-time bookkeepers couldn’t do it, the owner and even his wife tried. Still, the company’s bookkeeping was an issue for years, plagued by inaccuracy, inefficiency and even theft, and the owner couldn’t get the information he needed to run the company. Remote Controller^® analyzed the company’s back office needs, created a Microsoft Access Custom Database Application, and established a system to perform all back office functions once a week. The owner’s wife was even able to retire.

Our clients: A $35 million distributor that was facing tight deadlines to increase its credit line.

Our solutions: The company needed to provide accurate financial statements to its bank to double its credit line from $1 million to $2 million. Because the company was in the middle of a huge operations and accounting software conversion, it was unable to decipher its general ledger and produce statements. Remote Controller^® brought in a team of three professionals who worked full time to produce accurate financial statements in just 10 days using QuickBooks^®. Because of our quick turnaround and the accurate statements we produced, the company was able to secure the higher credit line it sought.

Our clients:

• $10 million HVAC manufacturers rep started by three lifetime salesmen.
• $8 million spring manufacturer purchased by two partners with lifetime sales and operations experience.
• $5 million fragrance manufacturers rep started in New York by a lifelong salesman.

Our solutions: Remote Controller^® developed and administered vital back office systems and processes for the three companies started by businesspeople who, while successful in their own lines of work, had no back office experience. We took ownership of all finance, accounting, bookkeeping, information technology, payroll and retirement plan functions. We set up the programs and processes, and once the systems were fully operational, we trained in-house personnel to maintain them. The owners were able to focus on other critical business issues, resulting in smooth and successful start-ups. Today, the companies are thriving, the systems remain in place, and the effective and efficient implementation of their Ideal Back Offices^® has meant quick and easy access to accurate information and thousands of dollars of savings.

Our clients: A $1 million dentist didn’t maintain a cash balance and was handwriting checks, sending stubs and bank statements to his CPA.

Our solutions: Remote Controller^® created a QuickBooks^® system for the office, which allowed him to eliminate $700 in monthly accounting fees and cut his year-end tax preparation work by 50%. Additionally, by using QuickBooks^® to analyze data, we established a retirement plan that allowed him to put away $150,000 and resulted in a first-year tax savings of $60,000.

Our clients: The owner of a $1 million media placement firm was told by her accountant that she was making money and needed to shelter her income, but she had no money in the bank and unpaid bills were stacking up.

Our solutions: Serving in an advisory capacity, Remote Controller^® determined that her accountant didn’t understand the nature of her business and that cash basis accounting wasn’t appropriate. We then prepared financial statements using the accrual basis of accounting, helping the owner realize that she was just breaking even and not in a position to support herself. Going forward, Remote Controller^® developed a plan to increase revenue, negotiated with vendors on payment plans, and obtained financing. A year later, the company showed a profit, its bills were paid, and the owner had peace of mind knowing that she had a clear understanding of her financial situation and that her company’s books were in good hands.

Our clients:
• $1 million temporary placement firm
• $2 million manufacturers rep
• $10 million private equity fund
• $25 million manufacturers rep.

Our solutions:
$1 million temporary placement firm: A manual billing, payroll and commission tracking process used Word documents for invoices and took two days a week to complete. We developed a Microsoft Access Custom Database Application to automate billing and produce payroll and commission reports, reducing their system of generating 50 to 100 invoices a week from a 2-day process to 2 hours.

$2 million manufacturers rep: The owner required extensive reporting and the ability to see data in various formats, including this year vs. last year; by product, product line and customer; tracked orders; invoices; and commissions due and paid. 80% of one employee’s time was devoted to creating and maintaining an elaborate Excel spreadsheet system that tracked every order from placement to payment. To compound the problem, the employee was leaving the company.
We developed a documented menu-driven Access database application to replace all the spreadsheets, and the reports now can be produced by anyone in the office. In addition, the company can analyze information in ways it couldn’t before. And the employee who left wasn’t replaced, saving the company $80,000 in salary and benefits every year.

$10 million private equity fund: Various employees used several ineffective methods to track investors, investments, loans and all related financial information. Remote Controller^® developed an Access database application that, along with QuickBooks^®, tracks and reports everything that’s needed. Our client has outsourced all bookkeeping, accounting and information management functions to Remote Controller^®, allowing them to focus on raising money. No one involved knows or wants to know what we do. They just want us to handle it all, and we do, giving them peace of mind they couldn’t achieve before.

$25 million manufacturers rep – A manual and time-consuming commission payment process took two weeks every two months. Some reps had to wait six months to be paid, and even then, the company was unable to track costs by invoice. We were able to streamline the process without the added expense of new software. Instead, we made simple modifications that automatically produce commission reports. Processing commissions now takes 1 day a month, and reps are paid monthly. The added efficiency is saving the company money every day, and our client has realized increased goodwill with the reps.

Our clients: A $1 million furniture distributor paid salespeople on commission but had never reconciled commissions earned vs. draw paid, leading to uncertainty and frustration for management and salespeople.

Our solutions: We used the job-tracking capability of QuickBooks® to determine gross profit, and we used a Microsoft Access Custom Database Application to reconcile commissions based on gross profit for paid invoices only. The source of frustration was eliminated. The reps who thought they had money coming were paid, and the company and its sales force were able to determine which salespeople were in a deficit. In the end everyone was relieved, and to this day, reps receive monthly statements, giving everyone peace of mind.

Our client: A $1 million service business lost its controller without warning, and without knowing what the person did on a daily basis.

Our solutions: Within days we had immersed ourselves in the company’s files and documents and taken on all controller functions, ensuring that vendors and employees were paid on time, that customers were billed, and that cash continued to flow. Ultimately, we hired and trained a new controller and facilitated a seamless transition.

Our client:A $25 million HVAC manufacturers rep that quickly expanded operations to take advantage of market opportunities ran into financial problems and faced the possible elimination of a $250,000 line of credit.

Our solutions: Within 2 weeks, Remote Controller^® constructed a 5-year financial analysis and 2-year monthly projection of income and cash flow. We produced and delivered a presentation to the bank showing how the company would return to profitability within 1 year. The bank renewed the credit line (which was later paid off), the company beat its performance goals, and five years later its owners sold the company at a premium.

Our client: Owners of a $20 million HVAC manufacturers rep needed to provide potential buyers with 5 years of historical financial information and analysis within 30 days as part of the due diligence process. Most of the information and analysis was not readily available.

Our solutions: Remote Controller^® created a data mining database using Microsoft Access that allowed the company to assemble, audit, analyze and present information to potential buyers. Without the information there would have been no sale, but because of the detailed analysis that was provided, the company was sold at a premium.

Our client: A $2 million restaurant needed to track sales, costs and profit by menu item.

Our solutions: Using an existing Microsoft Access database application, we set up the software and trained the bookkeeper to produce daily gross profit reports for all items sold as well as recipe ingredients used. We implemented QuickBooks^® to produce financial statements. Critical and accurate information now is provided efficiently, cutting costs by 20%.

Our client: An $8 million manufacturer wanted to see key business metrics daily on one page, accessible anywhere via the Internet.

Our solutions: After working with our client to determine what data was needed, we developed a system to accurately produce daily, weekly, and monthly information. Materials are presented in summary form using numbers, graphs, and visual gauges in an information dashboard that helps the owner keep his finger on the overall pulse of his business. The access to accurate real-time data gives him not only peace of mind, but the ability to make timely business decisions.

Our client: A $500,000 hospital bill auditing firm was winding down operations when most of its staff left. The owners wanted to continue operating until all creditors could be paid off.

Our solutions: Remote Controller^® took over operations for one year. We created a Microsoft Access Custom Database Application to help track and schedule audits. The company not only paid back creditors, but the owners were able to receive a return of their original investment.

Our client: A nonprofit company’s managing director left abruptly, leaving books and grant renewal applications unfilled.

Our solutions: Remote Controller^® put together the necessary information and supplied it to federal, state and city agencies within a 30-day deadline. All grants were renewed, and the organization would not exist today if the applications were not submitted properly and on time.